190 policies found.
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To define the objectives, governance, and procedures for selecting, monitoring, and administering the investment options offered under The Hofstra University Pension Plan. The purpose is to ensure a prudent, diversified lineup of investment choices, meet fiduciary obligations under ERISA, and support participants’ long-term retirement savings.
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The purpose of this policy is to establish eligibility standards for the Academic Achievement Award. Student-athletes who demonstrate academic success, maintain eligibility, and uphold institutional and NCAA standards of academic progress, conduct, and retention may receive funds under this award.
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The purpose of this policy is to provide guidance for recognizing, responding to, and mitigating incidents of active shooter and workplace violence on campus.
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To ensure that funds provided from external sources to support research and sponsored programs are administered in accordance with University programs, federal and other regulations, as well as those of the sponsor. Sponsored programs include those funded by governmental and private organizations.
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This policy establishes standards governing the use of alcohol, illegal drugs, and other controlled substances in order to promote student health, safety, responsible decision-making, and compliance with applicable laws and University expectations. It also outlines prohibited conduct, sanctions, educational initiatives, and medical amnesty protections consistent with the University’s educational mission.
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The purpose of this policy is to provide guidelines and to establish procedures for the requisitioning, purchasing, receiving, and payment of goods and services for the University. Clear communication and better understanding of established policies and procedures provide a more efficient means of procurement. Purchasing policies establish controls over the spending of University funds in accordance with the goals of the University and the financial limitations set by budgetary allocations for each department. These policies and procedures help ensure compliance with regulatory requirements.
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Hofstra University awards honorary degrees to exceptional individuals whose outstanding contributions or leadership exemplify the mission and values of Hofstra University. Only the Board of Trustees may authorize the award of an honorary degree. Honorary degree recipients may also serve as commencement speakers at the invitation of the President.
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The purpose of this policy is to define the Universitys provisions for bereavement leave, ensuring that administrators are supported during times of personal loss.
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The purpose of this policy is to set forth the University’s procedures for the Athletics Department and certain third-party vendors to collect, disclose, store, use, and destroy Biometric Information obtained from Hofstra University student-athletes. This policy is subject to applicable law, rule, regulation, and/or NCAA Bylaws and is subject to change at any time in the University’s sole discretion.
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The purpose of this policy is to provide guidance for the safe and effective response to bomb threats and suspicious packages in order to protect the safety of the University community and support timely intervention by Public Safety and emergency responders.
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The purpose of this policy is to ensure that business cards bearing the Hofstra University name and marks are properly created, so as to avoid improper representation of the University and its trademarks.
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The purpose of this policy is to provide guidelines and to establish procedures for individuals incurring business travel and entertainment expenses on behalf of the University.
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The purpose of this policy is to provide guidance for safely responding to and reporting crimes in progress by emphasizing timely notification of Public Safety and minimizing personal risk.
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This policy establishes procedures for organizing and conducting campus demonstrations while protecting students’ rights to free expression, academic freedom, and peaceful assembly. It ensures that demonstrations occur in a safe, orderly, and non-disruptive manner that does not interfere with the University’s educational mission or operations.
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This policy governs the receipt of University cash, including currency, checks, and payment cards. It provides guidelines for depositing, recording, and accounting for such cash items, regardless of whether they are received in the Office of Student Accounts or in schools and departments.
This policy is intended to promote the timely deposit of cash items into authorized University bank accounts and to ensure observance of internal controls, thereby promoting sound cash management practices and minimizing the University’s risk of financial loss.
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This policy establishes a firm deadline for revising census data to correct errors or incorporate last-minute changes captured after the initial snapshot. The purpose of this policy is to provide a clear and consistent deadline for census data revisions, ensuring the timely and accurate distribution of data to all university departments.
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The purpose of this policy is to provide guidance for the safe and effective response to chemical spills in order to protect the health and safety of the University community and ensure proper handling of hazardous materials. This policy emphasizes immediate reporting, evacuation, and appropriate first aid measures while preventing untrained individuals from attempting cleanup.
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To support an inclusive and respectful campus environment by providing students the opportunity to select a Chosen Name that reflects their identity in University records and communications, where legally permissible. This policy affirms the University’s commitment to dignity, equity, and the well-being of all members of the Hofstra community.
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The purpose of this policy is to affirm Hofstra University’s commitment to promoting civic engagement among student-athletes in accordance with NCAA legislation regarding Election Day annually.
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This policy establishes behavioral standards for students and defines conduct that is prohibited within the University community. It promotes a safe, respectful, and secure learning environment by outlining expectations for student behavior and providing a framework for addressing violations.
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This policy outlines the principles and criteria guiding the selection, acquisition, access, and management of audiovisual materials at Hofstra University Library. Its purpose is to ensure that the audiovisual collection effectively supports the University’s curriculum, meets faculty teaching needs, and provides equitable, reliable access to high-quality media resources for the Hofstra community.
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The purpose of the Hofstra University Museum of Art Collections Management Policy is to establish professional, ethical, and legal standards for the stewardship of the Museum’s collections in support of the academic mission of Hofstra University. This policy guides the acquisition, documentation, care, use, loan, deaccessioning, and disposition of works of art entrusted to the Museum.
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This policy establishes procedures for reporting, investigating, adjudicating, and appealing alleged violations of the Code of Community Standards. It ensures a fair and consistent student conduct process while protecting the rights of students and supporting the University’s educational mission.
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This policy describes the University’s requirements for competitive bidding. Competitive bidding is a mechanism used to ensure the equitable and efficient pricing of goods and services.
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The purpose of this policy is to define the appropriate and responsible use of Hofstra University’s computing and network resources.
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The purpose of this policy is to safeguard the health and well-being of Hofstra University student-athletes by establishing a comprehensive concussion safety protocol in alignment with NCAA requirements and best medical practices.
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The purpose of this policy is to establish procedures ensuring that the Hofstra Office of Athletic Compliance, in conjunction with the Title IX Office and Office of Community Standards, obtains, reviews, and discloses relevant information regarding student-athletes who have been involved in Title IX proceedings or have criminal convictions related to sexual, interpersonal, or other acts of violence. This policy is intended to promote campus safety, integrity in athletic recruitment and participation, and compliance with NCAA policy and applicable federal and state laws, including Title IX of the Education Amendments of 1972.
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The purpose of this Confidentiality Agreement and Security Policy is to protect the security, integrity and confidentiality of Hofstra University data and information (“University Data”) by establishing clear standards for authorized access and responsible use, as well as compliance with applicable federal and state laws.
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The purpose of this policy is to ensure that all affairs of the University are conducted with the highest standards of honesty, integrity, and ethical conduct.
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The purpose of this policy is to provide additional purchasing guidelines for construction/renovation contracts exceeding $250,000. The following requirements are in addition to those established for the procurement of all other goods and services.
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The purpose of this policy is to establish the procedures for initiating and executing contract agreements that bind the University.
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To ensure compliance with U.S. copyright law in the reproduction and use of copyrighted materials in electronic environments within the University.
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The Payment Card Industry Security Council (PCI-SSC), in coordination with the major payment card issuers (including VISA, MasterCard, American Express, and Discover), has established important and stringent data security requirements to protect payment card data with respect to credit card, debit card, and digital wallet transactions. The University is required to comply with these standards, known as the Payment Card Industry – Data Security Standards (PCI-DSS). A PCI Compliance Committee that includes representatives from Treasury, Internal Audit, Information Technology Security, Bursar, and other areas has been established to monitor University compliance with PCI-DSS and advise departments on measures to achieve compliance at all times. The PCI Compliance Committee may also leverage the expertise of an external consultant when applicable.
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The purpose of this De-Accession Policy is to provide clear principles and criteria for the systematic evaluation and removal of library materials to ensure the collection remains relevant, academically appropriate, and aligned with the current curricular and research needs of Hofstra University.
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To establish the University’s policies for reviewing and authorizing new debt, for monitoring University debt and debt capacity, and for ensuring compliance with all debt requirements.
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The purpose of this policy is to establish procedures and requirements for applying to graduate programs at Hofstra University. This policy ensures a consistent and transparent admissions process by outlining application submission requirements, deadlines, documentation standards, and review procedures for graduate matriculation.
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This policy describes the actions required when University-owned computing and other related electronic equipment is permanently removed from service in order to ensure proper recordkeeping, and disposal of equipment in accordance with all regulatory requirements.
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The purpose of this policy is to ensure that the usage of drones on-campus respects the safety and privacy of all members of the University community and prevents the inappropriate usage of these devices on private property.
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The purpose of this policy is to ensure compliance with applicable federal laws, including the Drug-Free Workplace Act, and to promote a safe, healthy, and productive work environment for all employees of Hofstra University.
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The purpose of this policy is to ensure that the Internet2 eduroam service is used lawfully, securely, and responsibly by all users within the United States.
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The purpose of this policy is to ensure that the Internet2 eduroam service is used lawfully, securely, and responsibly by all users within the United States.
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To ensure proper and lawful use of licensed electronic resources in accordance with University policies and vendor license agreements.
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This policy outlines the process for partnering with Marketing and Communications to send mass emails to the campus community. It explains how to submit content for inclusion in internal newsletters and how to request access to the University’s email CRM.
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The purpose of this policy is to ensure the prompt and effective management of emergencies that may occur during athletic events.
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The purpose of this policy is to establish procedures for the safe, orderly, and efficient evacuation of buildings during emergencies that render facilities uninhabitable.
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The purpose of the Hofstra University Emergency Response Plan is to establish a comprehensive framework for preparing for, responding to, and managing emergencies affecting the University community.
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The purpose of this policy is to provide guidelines and establish procedures for travel advances for employees traveling with students on University business. This policy covers employees traveling with athletic teams or other student groups, or in connection with Study Abroad programs.
This policy does not apply to employees traveling individually for University business, which is governed by the “Individual Employees Traveling on University Business” policy.
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The purpose of this policy is to establish standards, requirements, and procedures governing employer recruitment activities at Hofstra University through the Career Center.
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To establish fiduciary governance, investment objectives, risk controls, and operational procedures for the University’s Endowment so that its real (inflation-adjusted) value is preserved and grown over the long term to support Hofstra’s operating, academic, and capital needs (targeting a real return of approximately 5% annually), while managing liquidity, diversification, and manager oversight consistent with prudent investment practice.
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To reaffirm Hofstra University’s commitment to equal employment opportunity and affirmative action by establishing clear principles and responsibilities that prevent discrimination, promote diversity, and ensure fair access to recruitment, hiring, promotion, compensation, training, and other employment-related opportunities.
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The purpose of this Nondiscrimination Policy is to affirm Hofstra University’s commitment to providing equal opportunity in employment and in all educational programs and activities, and to ensure compliance with applicable federal, state, and local Equal Opportunity Laws.
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This policy provides guidance for the purchase of equipment.
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This policy was established to ensure the accurate establishment of new gift, endowment, agency, and plant funds, including event funds. To do so, the University shall obtain all supporting documentation and establish new operating funds, as appropriate.
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The purpose of this document is to guide planning staged campus events so that Hofstra and its brand are presented effectively and professionally.
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To establish policies for charging Facilities and Administration (F&A) Costs to Sponsored Programs.
The total costs of sponsored program include (i) those directly attributable to its performance, i.e., salaries of project personnel, supplies, materials, equipment and travel, and (ii) F&A costs, i.e., depreciation of buildings and equipment, utilities, administration and libraries. The F&A costs are recovered through the application of an F&A cost rate, calculated in accordance with the cost principles set forth in the Office of Management and Budget (OMB) Uniform Guidance: Cost Principles, Audit, and Administrative Requirements for Federal Awards.
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The purpose of this policy is to outline Hofstra University’s compliance with the federal Family and Medical Leave Act (FMLA) and to ensure that eligible employees are informed of their rights and responsibilities regarding protected leave for qualifying medical and family circumstances.
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This policy establishes the University’s approach to family notification and involvement in situations affecting student health, safety, and well-being while supporting student responsibility and independence. It provides guidance on when the University may communicate with parents or guardians in accordance with FERPA and institutional practices.
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To establish guidelines for the charging and approval of direct cost expenditures on federal awards.
The cost of sponsored programs is comprised of both direct costs and a portion of the Facility and Administrative (F&A) costs of the University. Direct costs are those costs that can be specifically identified with a particular sponsored program, an instructional activity, or any other institutional activity specifically related to the program. Typical direct costs charged directly to a sponsored program include, but are not limited to the following:
compensation of employees working on the project;
employee fringe benefit costs;
student financial aid;
cost of materials and equipment used in the performance of the project;
travel;
sub award costs;
human subject fees; and
telephone and other operating costs.
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The purpose of this policy is to promote the health, safety, and welfare of the university community by prohibiting the unauthorized feeding and sheltering of wild animals and feral cats on university property. While often well-intended, these individual activities can lead to public health risks, property damage, and the disruption of campus operations. The policy aims to protect public health and prevent property damage, while complying with Nassau County Department of Health and other applicable laws and regulations.
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This policy explains the rights and protections provided under the Family Educational Rights and Privacy Act (FERPA) and establishes the University’s responsibilities for safeguarding the privacy and confidentiality of student education records. It outlines student rights regarding access, amendment, and disclosure of education records, as well as the circumstances under which information may be released.
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The purpose of this policy is to establish clear procedures and safety standards for the planning, approval, and operation of Hofstra University–sponsored field trips.
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The purpose of this policy is to describe the University’s Financial Accounting System.
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The purpose of this policy is to establish clear standards and procedures for awarding, renewing, and managing athletic financial aid at Hofstra University for student-athletes.
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The purpose of this policy is to provide guidance for responding to fire and hazardous gas alarm situations in order to protect life, minimize risk, and ensure safe and orderly evacuation.
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The purpose of this policy is to establish guidelines and procedures to ensure the safeguarding and proper recording of University fixed assets. It establishes the policies and procedures for account structure, capitalization, depreciation, and disposal of fixed assets.
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The purpose of this GDPR Privacy Notice is to inform individuals located within the European Union of their rights under the General Data Protection Regulation (GDPR) and to describe how Hofstra University collects, uses, processes, stores, transfers, and protects personal data within the territorial scope of the GDPR.
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The purpose of this Gifts Policy is to establish guidelines for the acceptance, evaluation, and disposition of donated materials to ensure that all gifts support the University Library’s collection development goals and curricular needs.
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The purpose of this policy is to ensure accurate recording and timely processing of charitable contributions made to Hofstra University. Proper handling of cash, checks, credit cards, and securities supports compliance with accounting standards, protects donor intent, and ensures transparency in financial reporting.
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This policy was established to identify the process and procedures relating to the acceptance of gifts in connection with naming opportunities.
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This policy identifies what constitutes a gift donation to Hofstra University, and the process for accepting, recording, and receipting gifts.
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This policy was created to ensure gift information and documentation meets Internal Revenue Service requirements, as well as donor needs.
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This policy was created to ensure proper compliance with New York State Law.
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This policy was established to identify the process surrounding the acceptance of gifts-in-kind, and to ensure compliance with IRS regulations.
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This policy was established to appropriately record and receipt gifts of publicly-traded securities to the University and to comply with IRS requirements. Generally, restricted stock will not be accepted by the University.
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This policy was created to ensure the accurate recording of gifts from employees via payroll deduction.
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The purpose of this policy is to establish guidelines and procedures for deferring admission to a graduate program. This policy ensures a consistent process for requesting and approving deferrals, clarifies timelines and conditions for applying tuition deposits to a future term, and supports effective enrollment planning.
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The purpose of this policy is to establish requirements for the submission of nonrefundable tuition deposits by admitted graduate students in order to secure enrollment and eligibility for course registration. This policy ensures timely commitment from admitted students and supports administrative processes, including class registration and, where applicable, issuance of immigration documentation.
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To establish policies and procedures for procurement of good and services funded by federal awards.
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This policy was created to ensure proper financial recording and reporting of gifts and grants, and to ensure compliance with donor and granting agency requirements.
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The purpose of this policy is to establish consistent guidelines for counting and documenting library instructional activities, including course-specific LibGuides and tutorials, to ensure accurate assessment and reporting of instructional efforts.
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To ensure that selected links provide direct, high-quality access to relevant open-access scholarly materials that support research and curricular needs.
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The purpose of this policy is to provide guidelines for the replacement of missing library materials to ensure that replacement decisions are informed, strategic, and aligned with the current and foreseeable curricular needs of Hofstra University.
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The purpose of these guidelines is to establish a framework for the selection, acquisition, licensing, and management of electronic books within the University Library collection, ensuring that electronic resources support the Library’s mission, collection development goals, and the curricular and research needs of the University community.
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The purpose of the Hofstra University Harassment Policy (FPS #43) is to promote and maintain a work and academic environment free from unlawful harassment and discrimination.
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This policy describes the University’s approved process for the purchase of hazardous materials and is established to ensure compliance with all applicable regulatory requirements. For additional requirements regarding chemical procurement, see the University’s Chemical Hygiene Plan.
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This policy prohibits hazing and establishes standards, reporting requirements, and disciplinary procedures to protect the health, safety, and well-being of members of the University community. It supports compliance with applicable federal and New York State laws while promoting a campus environment free from abusive, degrading, or dangerous initiation and membership practices.
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The purpose of this policy is to safeguard the health, safety, and well-being of Hofstra University student-athletes through comprehensive health monitoring, education, and accountability measures.
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The purpose of this policy is to ensure Hofstra University’s compliance with the Higher Education Opportunity Act (HEOA) by establishing measures to deter copyright infringement within the University community.
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The purpose of this policy is to ensure campus advertising via the HOFCAST closed circuit system best represent the University brands and standards and meet all related guidelines and rules.
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The purpose of the Hofstra University Museum of Art Institutional Code of Ethics is to articulate the ethical principles, professional standards, governance structure, and public trust responsibilities that guide all aspects of the Museum’s operations.
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This policy establishes the University’s immunization requirements and procedures to protect the health and safety of the campus community and ensure compliance with New York State regulations. It outlines required vaccinations, documentation standards, and submission procedures for student immunization records.
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This policy applies to all students, faculty, staff, and visitors of the University.
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The purpose of this policy is to provide guidelines and establish procedures for the prepayment of airfare, Amtrak, or other long-distance trains for employees traveling on University business.
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The purpose of the Information Security Program (ISP) is to safeguard non-public financial information maintained by the University, ensure compliance with applicable federal laws including the Gramm-Leach-Bliley Act (GLBA), and protect against unauthorized access, misuse, or compromise of such information that could result in harm to members of the University community.
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The purpose of this policy is to ensure that all Hofstra University athletics camps and clinics are conducted in full compliance with NCAA Bylaw 13.12.1 and related institutional, conference, and NCAA regulations.
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The purpose of this policy is to ensure that interactive media bearing the Hofstra University name and marks are designed, developed, and maintained in a manner that is accessible to all users, including individuals with disabilities. As digital platforms often serve as primary points of engagement with the University, it is essential that interactive media reflect Hofstra’s commitment to inclusion and strive for compliance with applicable accessibility standards.
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The purpose of this policy is to establish the University’s guidelines for paid and unpaid leave for administrators who are called to serve on jury duty. Members of a collective bargaining unit should refer to their respective CBA.
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The purpose of this policy is to establish procedures for the issuance, control, duplication, and replacement of University keys in order to safeguard University property, maintain building security, and minimize costs associated with lost or improperly managed keys.
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The purpose of the Library Readings program is to provide students with an opportunity to read aloud before an audience in a Library setting, fostering engagement with literature and written discourse as meaningful, personally relevant, and connected to their academic and lived experiences.
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The purpose of this policy is to affirm Hofstra University Library’s commitment to providing equitable access to library resources, services, and instruction for individuals with disabilities, in accordance with the Americans with Disabilities Act (ADA), the American Library Association (ALA) guidelines, and Hofstra University policies.
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To provide guidelines for requesting and using library spaces for University-related events while maintaining priority for student study needs.
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The purpose of this policy is to protect the integrity of Hofstra University’s name, brand, and identifying marks and to promote the university. This trademark licensing policy ensures that products bearing Hofstra University’s marks are of good quality and that each licensed use reflects positively on the University. Furthermore, this policy is part of Hofstra’s effort to monitor all uses of its trademarks, as required in order to comply with and assure protection under federal trademark law, Title 15, U.S.C., section(s) 1051 et seq.
The policy applies to all uses of the Hofstra trademarks, including but not limited to uses by Hofstra departments and student organizations. Suppliers and manufacturers of commercial and non-commercial products should follow their licensing agreement with the University’s trademark licensing partner Learfield (“CLC”).
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The purpose of this policy is to provide income protection to eligible full-time administrators who experience a non-work-related long-term disability by outlining eligibility requirements, benefit provisions, tax implications, and administrative procedures.
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The purpose of this policy is to regulate and restrict the marketing and solicitation of credit cards on Hofstra University property and at Hofstra University-sponsored events in order to protect students from inappropriate or coercive marketing practices and to promote financial awareness and responsibility. This policy ensures compliance with Section 6437 of Article 129-A of the New York State Education Law and establishes clear standards and approval requirements for credit card vendors operating on campus.
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This policy was created to ensure that matching gifts are processed accurately in accordance with donor wishes.
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The purpose of this policy is to provide guidance for the immediate and appropriate response to medical emergencies in order to protect the health and safety of individuals on campus.
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The purpose of this policy is to protect the safety and well-being of minors who participate in Hofstra University programs or visit campus facilities.
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This policy establishes procedures for responding to reports of missing residential students in order to protect student safety and ensure timely notification, investigation, and coordination with emergency contacts and law enforcement. It supports compliance with applicable legal requirements and promotes an effective response to potential missing student situations.
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The purpose of the Conservation Plan of the Hofstra University Museum of Art is to ensure the long-term preservation, protection, and physical integrity of the Museum’s collections in fulfillment of its mission and its obligation as a public institution.
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The purpose of this policy is to prevent conflicts of interest, favoritism, and the appearance of bias by prohibiting supervisory relationships between family members.
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The purpose of this policy is to outline Hofstra University’s compliance with the New York State Paid Family Leave (PFL) Law and to provide eligible employees with information regarding their rights, responsibilities, eligibility, benefits, and procedures for requesting Paid Family Leave. The University is committed to supporting employees who need time away from work for qualifying family and military-related reasons while ensuring compliance with applicable state and federal laws.
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The purpose of this policy is to establish Hofstra University’s standards and procedures governing student-athlete participation in Name, Image, and Likeness (NIL) activities. The policy ensures compliance with the New York Collegiate Athletic Participation Compensation Act (NYS NIL Act), applicable NCAA Division I regulations, and institutional policies while protecting the integrity of the University’s athletic programs. It also provides a framework for the review, disclosure, and approval of NIL agreements to safeguard student-athletes, promote transparency, and prevent conflicts with University interests or existing contractual obligations.
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The purpose of this policy is to affirm Hofstra University’s commitment to providing an environment in which all individuals are treated with dignity and respect and to ensure compliance with applicable federal, state, and local nondiscrimination and equal opportunity laws (“Equal Opportunity Laws”).
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The purpose of this policy is to ensure that Hofstra University athletics staff members and student-athletes who participate in non-institutional, privately owned camps and clinics do so in full compliance with NCAA regulations.
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The purpose of this policy is to define the requirements, limitations, and conditions for nonmatriculated graduate study at Hofstra University. This policy ensures appropriate access to graduate-level coursework while maintaining academic standards and clarifying the distinction between nonmatriculated enrollment and formal admission to a degree program.
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This policy defines the approved methods for ordering office supply products.
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To establish clear investment objectives, guidelines, and governance for Hofstra University’s Operating Cash so as to safeguard principal, ensure liquidity to meet operating needs, and earn an appropriate return within acceptable risk limits.
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The purpose of this policy is to provide guidelines for the careful creation and monitoring of University revenue and expense budgets. It governs the processes for developing the annual operating budget, monitoring departmental performance against approved budgets, and initiating budget transfers under the supervision of the Office of Financial Affairs and the Budget Office.
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The purpose of this policy is to establish expectations, procedures, and standards of conduct for participants in the Hofstra University Summer Orientation Program.
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The purpose of this policy is to establish procedures for disbursements, other than (i) payments for salary made through the payroll system, (ii) payments for the procurement of goods and services initiated with a purchase order, or (iii) payments for business travel and entertainment. The policy is intended to ensure fiscal integrity, provide compliance with regulatory requirements, and establish a timely method of payment.
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To define the investment objectives, governance, and guidelines for Hofstra University’s FAS 106 Operating Assets, ensuring funds are managed prudently to maximize total return while preserving purchasing power and supporting the University’s post-retirement benefit obligations.
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The purpose of this policy is to inform members of the media, both external and student media, regarding guidelines, restrictions, and requirements for Hofstra University coverage.
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The purpose of this policy is to outline the University’s guidelines for Paid Time Off (PTO), sick leave, and floating holidays for eligible employees.
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The purpose of this policy is to provide guidance for preparedness and response to pandemic flu situations in order to protect the health and safety of the University community.
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To ensure a safe, comfortable, and non-threatening work environment for student employees by addressing and preventing unwanted attention from patrons.
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To establish guidelines for the proper classification, taxation, and reporting of payments made to students by Hofstra University, including scholarships, stipends, prizes, awards, and compensation.
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To foster a respectful and inclusive campus environment by recognizing and supporting the use of self-identified pronouns in University interactions and systems. This policy aids in the accurate use of personal pronouns by providing a mechanism for students, faculty, and staff to designate and display their pronouns in University systems.
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The purpose of this policy is to preserve the integrity of Hofstra University’s academic mission by ensuring that relationships between faculty, administrators, staff, and students remain free of conflicts of interest, coercion, favoritism, exploitation, or the appearance thereof. Romantic or sexual relationships between Employees and students can compromise the trust central to the educational environment and may undermine the objectivity, fairness, and professionalism required in instructional, supervisory, advisory, and evaluative contexts.
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The purpose of this policy is to promote personal safety and preparedness among members of the University community by outlining general safety practices and expectations during emergencies. This policy encourages proactive awareness, proper evacuation behavior, and responsible actions to reduce risk and support overall campus safety.
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The purpose of the Photography and Video Policy is to establish clear standards and procedures governing the capture, use, storage, and distribution of photographic, video, and audio-visual content at Hofstra University.
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The purpose of this policy is to establish a standardized review, approval, and documentation process for all pledge agreements to ensure proper authorization, legal compliance, and accurate financial recording. This policy defines roles and responsibilities for key University officials, ensures that donor agreements reflect institutional standards and intent, and provides controls to maintain the integrity and enforceability of pledge commitments.
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This policy was established to document the policies relating to donor gift agreements and payment schedules, and to ensure the proper accounting for pledges.
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The purpose of this policy is to provide a comprehensive framework for the creation, approval, communication, review, and retirement of all University Policies at Hofstra University.
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The purpose of this policy is to ensure that Hofstra University remains politically neutral and complies with applicable laws by prohibiting political contributions or expenditures on behalf of any candidate and regulating the use of University facilities for political purposes.
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The purpose of this policy is to establish procedures and controls for the dispensing of premium gasoline and ultra-low sulfur (ULS) diesel fuel through the University’s GasBoy fuel system, ensuring proper authorization, accountability, monitoring, and compliance with University standards.
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The purpose of this policy is to provide eligible employees with paid prenatal leave to attend necessary prenatal, fertility-related, and end-of-pregnancy medical appointments, in compliance with applicable law, while supporting employee health and well-being.
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The purpose of this Privacy Policy is to inform users about Hofstra University’s online information practices related to the collection, use, storage, protection, and sharing of information obtained through the Hofstra University website and official Hofstra Mobile application.
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This policy describes the University’s approved process for the hiring of consultants to provide professional services.
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This policy establishes the University’s commitment to maintaining a campus environment free from bias, hate crimes, and discriminatory harassment based on any protected characteristic. It provides standards, reporting procedures, and disciplinary processes to address prohibited conduct and prevent its recurrence.
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The purpose of this policy is to establish requirements for the submission and verification of academic credentials for applicants seeking admission to graduate study. This policy ensures that all applicants meet minimum educational qualifications and that official documentation is obtained to confirm degree conferral prior to enrollment.
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The purpose of this policy is to establish the rules and procedures governing traffic and parking on Hofstra University property, in order to protect safety, make efficient use of limited parking resources, and ensure compliance with campus traffic regulations.
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This policy defines the procedures that shall be followed for the purchase of goods and services through a University Purchase Order. Purchase Orders serve as contracts between the University and its vendors and must be duly authorized.
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This policy supplements the Hofstra University Conflict of Interest and Commitment Policy as it specifically pertains to procurement.
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This policy governs all raffles conducted by the University, and applies to all employees, students, alumni, and any other authorized representative of the University.
This policy is intended to inform and guide departments when considering a raffle in support of the University or any group associated with the University, and to ensure compliance with the external regulations of the Internal Revenue Service and New York State.
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The purpose of this policy is to establish requirements and procedures for the readmission of graduate students who have discontinued enrollment without maintaining matriculation or obtaining an approved academic leave. This policy ensures consistent evaluation of returning students and alignment with current academic standards and program requirements.
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This policy establishes the University’s commitment to providing an accessible environment and ensuring equal access to academic and housing opportunities through reasonable accommodations for students with disabilities. It outlines the process for requesting accommodations and the resources available to support students in obtaining appropriate accommodations.
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This policy defines the steps that should be followed when receiving goods purchased through a Purchase Order, and the process for authorizing payments to vendors.
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The Record Retention Policy provides guidelines that set forth the length of time that University records should be retained.
This Record Retention Policy (“Policy”) applies to all employees of Hofstra University and to all records created or received within the scope of University matters for which there is a legal, regulatory or management retention requirement, regardless of where the record is located.
The retention schedule set forth in this Policy is intended to cover all University records for which there is a legal, regulatory or management retention requirement. Departments are also responsible for keeping documents not covered under this policy where the department is aware of an applicable legal or regulatory requirement for the retention of those documents.
While this policy is administered by the Office of Legal Affairs, the applicable Dean or Cabinet Officer is responsible for appropriate implementation of this policy throughout their divisions.
There are records for which there are no legal, regulatory or management retention requirement and those records should be authorized for destruction by the senior officer of each administrative or academic office of origin. Records of limited value, however, such as personal messages, logistical messages about scheduling appointments, etc. need not be retained for the period mandated in this policy or otherwise unless subject to a Litigation Hold, as discussed in the policy.
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The purpose of this Identity Theft Prevention Program is to detect, prevent, and mitigate identity theft in connection with University covered accounts, in compliance with the Federal Trade Commission’s Red Flag Rules, and to protect members of the Hofstra community from financial harm and unauthorized use of personal information.
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The purpose of this policy is to set forth the University’s policies for registered vehicles — namely the acquisition, inspection/registration renewals, and disposition of all registered vehicles. The Office of Financial Affairs shall maintain a current inventory of registered vehicles.
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The purpose of this policy is to comply with the Digital Millennium Copyright Act (DMCA) by establishing procedures for the receipt, review, and response to notifications of alleged copyright infringement occurring within the Hofstra University network.
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The purpose of this policy is to support nursing parents returning to work by providing a safe, private, and accessible environment for expressing breast milk during work hours.
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This policy defines the authority, responsibilities, and processes pertaining to the use of Hofstra University’s sales tax-exempt status.
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The purpose of this policy is to establish standardized requirements and procedures for the creation, review, approval, execution, and administration of scholarship and award agreements.
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The purpose of this policy is to define the University’s short-term disability (STD) benefits, which provide salary continuation to eligible administrators who are unable to perform their regular job duties due to a non–work-related illness, injury, or pregnancy.
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This policy and the related procedures describe the approved and recommended methods for processing small dollar purchases. In order to focus efforts on obtaining the best value where it will be most beneficial, it is essential that small dollar purchases be delegated to the user departments and handled routinely outside of the Procurement Services Department, where appropriate.
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The health and safety of our community is a top priority for Hofstra University. This policy provides a smoke-free environment in all buildings and on all exterior grounds located within the South Campus boundary.
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The purpose of this policy is to encourage the University to encourage the use of social media to connect with others, including students, employees, alumni, and friends of the University. Social media platforms are excellent venues to communicate and encourage engaging discussions about University current events, issues, mission, accolades, organizations, and people. This policy defines the rules and procedures for the use of an official University social media account (see definition below) to ensure that University-sponsored social media activity is both legal and in compliance with University policies.
Hofstra University authorizes the creation and use of University social media accounts, provided their use is professional, protects the reputation and brand of Hofstra, and complies with University policies and applicable laws and regulations.
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The purpose of this policy is to provide guidelines and to establish procedures for the reimbursement of business expenses incurred by independent contractors (non-employee consultants) retained in connection with a University sponsored program.
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The purpose of this policy is to establish clear expectations for the ethical and professional conduct of all Hofstra University Department of Athletics staff.
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The purpose of this Student-Athlete Code of Conduct is to establish clear standards of behavior for Hofstra University student-athletes, ensuring they represent the University and its Department of Athletics with dignity, integrity, and discipline.
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This policy establishes the requirements, expectations, and procedures governing the recognition, operation, and oversight of student clubs and organizations at Hofstra University. It provides a framework for student organizations to access University resources, maintain recognition, and operate in a manner consistent with University policies and standards.
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The purpose of this policy is to set forth the University’s policies and procedures for the Lawrence Herbert School of Communication (“LHSC”) authorized student drivers of Hofstra-owned and insured vehicles.
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To establish the investment objectives, governance, and operating guidelines for the Frank G. Zarb School of Business Student Managed Investment Fund (SMIF), ensuring the Fund provides a practical, educational experience while pursuing prudent long-term growth consistent with approved risk constraints and benchmarks.
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The purpose of this policy is to prohibit sexual assault, domestic violence, dating violence, and stalking; to establish a fair process for responding to and adjudicating reports of prohibited conduct involving students; and to promote a safe, respectful, and nondiscriminatory learning environment.
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The purpose of Hofstra University’s Study Abroad Policy is to support and facilitate academically sound international learning experiences that advance the University’s educational mission while ensuring students’ academic progress, institutional integrity, and compliance with applicable academic and administrative requirements.
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Hofstra University (the “University”) may finance capital projects through the issuance of qualified 501(c)(3) tax-exempt bonds (the “Bonds”). Bond investors are willing to accept a lower coupon because interest earned on such obligations is exempt from federal taxation. This exemption results in a lower cost of capital for the University. Various requirements must be satisfied upon issuance of the Bonds and during the post-issuance phase which extends through and beyond the life of the Bonds, however, for the Bonds to maintain their tax-exempt status.
These Post-Issuance Compliance Policies and Procedures set forth specific policies and procedures of the University designed to ensure the University complies with applicable provisions of the Internal Revenue Code of 1986, as amended (the “Code”), and the regulations promulgated thereunder (the “Applicable Federal Law”) applicable to Bonds issued to finance University facilities.
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The purpose of the Technology Purchasing Policy is to provide cost-effective standards for all University computer hardware, software, mobile devices, printers and other services for Hofstra University. The standards allow the University to leverage economies, streamline IT operations, minimize downtime and provide for a higher quality standard and service.
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To comply with the Federal Office of Management and Budget (OMB) Uniform Guidance: Cost Principles, Audit, and Administrative Requirements for Federal Awards which requires the University to maintain a comprehensive Time and Effort reporting process in order to certify that effort expended on a project is at least commensurate with the salary charged against the sponsored program, not to exceed 100%.
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This policy establishes procedures for responding to, investigating, and adjudicating reports of Covered Sexual Harassment in compliance with Title IX and applicable federal regulations. It is designed to protect access to education, provide supportive measures and due process, and maintain a safe, nondiscriminatory campus environment.
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The purpose of this Statement of Investment Policies and Objectives is to establish clear principles and guidelines for managing Hofstra University’s Trust and Annuity planned giving assets.
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The purpose of this policy is to establish standardized procedures for the request, issuance, administration, and redemption of Tuition Certificates (vouchers) to ensure proper authorization, accurate recordkeeping, compliance with institutional approvals, and consistent application of eligibility and usage rules.
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The purpose of this policy is to outline Hofstra University’s participation in the Tuition Exchange Program and to provide eligible employees with guidance regarding the availability, eligibility requirements, application procedures, and limitations of tuition exchange scholarships for IRS dependent children.
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The purpose of this Tuition Remission Policy is to provide financial assistance for tuition to eligible Hofstra University employees, their spouses, and their IRS-dependent children, in accordance with University policy and applicable tax regulations.
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The purpose of this policy is to outline Hofstra University’s scholarship benefit for eligible employees with dependent children enrolled in full-time undergraduate programs at four-year institutions.
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The purpose of this policy is to establish guidelines for providing limited computer access to conference registrants and unaffiliated visitors while maintaining priority access for Hofstra-affiliated users and ensuring appropriate supervision of library technology resources.
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To establish responsibility for compliance with the OMB Uniform Federal Guidance: Cost Principles, Audit, and Administrative Requirements for Federal Awards as it relates to the University’s awards to subrecipients.
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This policy establishes consistent procedures for the raising, lowering, and half-staff display of the United States flag, the State of New York flag, and the University flag on university property. It ensures compliance with federal and state laws while maintaining the dignity of institutional traditions.
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The purpose of this policy is to establish the standards and responsibilities for the creation, management, and protection of user accounts and passwords that provide access to Hofstra University’s computer systems. By defining proper account usage and password security requirements, the policy safeguards confidential University information, mitigates cybersecurity risks, and ensures compliance with institutional and regulatory data protection standards.
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The purpose of this policy is to set forth the University’s standards for vehicle maintenance and the use of the Automotive Repair Shop.
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The purpose of this policy is to provide guidance to those individuals granted a University vehicle as part of an employment arrangement.
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The purpose of this policy is to set forth the University’s policies and procedures for individuals authorized to drive Hofstra-owned vehicles.
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The purpose of this policy is to set forth the University’s policies and procedures for individuals who are authorized to use their personal vehicles for University business.
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This policy establishes the University’s authority to respond to student conduct that may also constitute criminal behavior and to take appropriate interim actions when necessary to protect the health, safety, and welfare of the University community. It clarifies the relationship between University disciplinary proceedings and external criminal proceedings.
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The purpose of this policy is to provide guidance for the safe and timely reporting of weapons observed on campus in order to protect the safety of the University community and enable an effective response by Public Safety. This policy emphasizes situational awareness, accurate reporting, and adherence to instructions from authorized personnel.
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The purpose of this policy is to provide guidance for responding to weather-related emergencies and power outages in order to ensure the safety of the University community and minimize disruption to campus operations.
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The University, including its trustees, officers and all employees, have an obligation and commitment to conduct all affairs of the University in accordance with the highest standards of integrity and ethics, and in compliance with applicable federal and state laws and University policies. In order to promote these policies, the University is promulgating a specific policy governing the reporting of allegations of improper or illegal conduct (hereafter “Misconduct”), including the protection of the persons making such allegations and/or cooperating in an investigation of such allegations.
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The purpose of this policy is to protect the integrity, security, and reliability of Hofstra University’s wireless network infrastructure by establishing clear guidelines for the installation, operation, and use of wireless technologies on campus.
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The purpose of this policy is to ensure that Hofstra University provides legally required workers’ compensation benefits to employees who experience a work-related injury or illness.
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The purpose of this policy is to establish clear procedures and expectations for student-athletes who initiate the written notification of transfer process, in accordance with NCAA bylaws.
